4 Key Reasons to Backup Your Office 365 Data

Office 365 back up

Microsoft Office 365 offers geo redundancy, which protects user’s availability, not your data. Microsoft’s core focus is on infrastructure and maintaining uptime to users but when it comes to data protection, this lies with you. The misconception that Microsoft fully backs up your data on your behalf is common and could result in damaging repercussions. Having a backup of your Office 365 is essential and will fill the gap of long-term retention and data protection. Here are 4 critical reasons why you should back up your data.

Accidental Deletion

If a file or email is accidentally deleted, Office 365 makes this recoverable for a short period of time. But what about those times where you go looking for something a few months down the track and realise it may have been accidentally deleted? If you don’t have additional back up and the recoverable period has passed, your file will be permanently deleted.

External Security Threats

Malware and viruses can do serious damage to your organisation. Not only is your company reputation at risk, but the privacy and security of internal and customer data as well. External threats can sneak in through emails and attachments and you can’t control users accidentally opening these. Having a reliable antivirus is essential but having back up will give you that extra peace of mind that your data is secure in the case of a breach. Regular backups will help ensure a separate copy of your data is uninfected and that you can recover quickly with limited downtime.

Internal Security Threats

Security threats aren’t limited to external risks like malware and viruses. Unfortunately at times, organisation’s experience threats from the inside and they are happening more often than you think. Business’s fall victim to threats posed by their very own employees, whether it be intentionally or unintentionally. Before an employee leaves they may strategically delete critical company data and incriminating emails or files. You hope not to encounter this but it’s best to cover all bases and keep your business protected. In addition, some users unknowingly create serious threats by downloading infected files or accidentally leaking credentials to sites they thought they could trust.

Legal Compliance Requirements

You may need to unexpectedly retrieve emails, files or other types of data amid legal action. Something you never think is going to happen to you until it does. Ensuring you have an untampered copy of all your records will put your mind at ease should you face any legal issues.

Our Office 365 backup mitigates the risk of losing access to critical emails, documents and files for all your users. Call us about getting this set up for you today 09 401 6133. If you’d like to visit or email us, you can find our details here.

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